Session Management

Session Cancellation

Responsibility and Intimation

This SOP explains how to manage faculty leave, cancelled lectures, and alternate sessions to maintain learning continuity and attendance accuracy.

1. Responsibilities :

• Faculty must inform the CAH/ACAH/ABM and BM in advance regarding planned leave.

• The CAH/ACAH/ABM/BM is responsible for taking action on the system to either arrange an alternate session or mark the class as cancelled.

2. Faculty Action Plan (in case of planned leave)

a. Submit Assignments or Tasks 

Share relevant assignments or self-paced tasks with the Coordinator for learner engagement.

b. Schedule Interview Prep/Technical Activity Session

Coordinate with the CAH/ACAH/ABM/BM to plan a soft skills/Technical class in place of the session.

c. Plan Cover-up Session

Submit a planned cover-up schedule to the CAH/ACAH/ABM/BM  for

approval and learner communication.

Responsibilities

3. Alternate Session vs Class Cancellation

First Preference: Alternate Session

If an alternate trainer/CAH/ACAH/ABM/BM/Co-ordinator is available and willing to conduct the session, it should be arranged.

• Attendance for such sessions must be marked under Extra Session.
• Clearly mention the topic and learner batch code.

Second Preference: Cancellation

If no alternate trainer is available, the session must be marked as “Cancelled” on Pulse by the CAH/ACAH/ABM/BM.

Responsibilities

4. System Update Guidelines

• The CAH/ACAH/ABM/BM must mark the class as Cancelled in the Pulse system as soon as leave is confirmed.

• If no action is taken at any level, the session will be auto-cancelled by the system.

Responsibilities

• For Cancellation, CAH/ACAH/ABM/BM needs to fill in the cancellation reason and cover up the plan taken from Trainer

• The trainer is supposed to inform, about the leave with a cover up plan.

Responsibilities

CAH/ACAH/ABM/BM can plan some alternate sessions for learners' engagement. If no one is available then CAH/ACAH/ABM/BM can cancel the session on Pulse.

5. In Case of Emergency Leave:

Key Notes:

• A Interview Prep session or alternate technical session is always preferred over class cancellation.
• Advance planning and documentation help avoid learner disruption and maintain academic flow.
• Marking the correct session type (Extra/Cancelled) is essential for accurate reports and attendance tracking.

Responsibilities